Online registration is the first step in assuring a registrant’s complete satisfaction including their onsite experience. Capturing data and processing financial transactions correctly makes this all possible.
Our online systems have the following features and capabilities:
- Secure Transaction Processing on our secure servers.
- Refer-a-Friend option allowing registrants an easy way to invite their colleagues.
- Group Registrations making it easy to register multiple employees.
- Live Online Operator Support throughout the online registration process.
- Instant Barcoded Confirmations facilitates quick onsite entry via self-scanning.
- Customization for any of your event needs including golf tournament selection, meal selections, event/reception ticketing, and any other conceivable extras that you might want to offer.
All aspects of your advance registration can be managed with our data processing and call center capabilities. Phone, fax and mailed registrations, combine with your online registration data to allow you real-time reporting on all aspects of your event including attendance, demographics, session/class inventory, financials, and more.
Advanced registration features include:
- Accounting Services including audit trail, reconciliation, invoicing, PO collection and offline processing.
- Inbound Call Center handling your customer service via phone, fax and mail. Optional toll-free show exclusive number available.
- Pre-Show Registration Logistics & Planning freeing you to focus on other priorities.
- Registration-Related Proofing for any of your marketing and communication.
One of E-vents strongest capabilities is our execution of onsite registration. Using our wealth of experience and cutting edge-technologies. Let us worry about getting your attendees through the door, while you focus on creating a truly great event. Many of our clients leave the burden of registration on us freeing them to work on other parts of their event.
Onsite registration features include:
- Scan Solutions facilitate quick onsite entry.
- Mag Stripe & Photo Badging for events requiring increased security.
- Temporary Staff Scheduling & Supervision lowering costs.
- Full Onsite Reporting detailing up-to-the-minute attendance results.
- Daily Show Emails reminding those who have yet to visit.
- Lead Retrieval for your exhibitors.
- Daily Accounting & Financial Reconciliation providing a robust audit trail.
Custom E-vite Systems
Our custom E-vite system is a business-class platform that combines our state-of-the-art online registration system with a robust HTML email delivery system.
Custom E-vite system features include:
- Custom Design to match your exact look and feel.
- Secure Non-Transferable invitations.
- User Updates ensure accurate information and the ability to re-RSVP.
- Dynamic Fields to handle demographics and/or selections.
- Real-Time Reporting giving you instant access to responses.
- Deliverability Expertise ensures the highest possible response rate.
Whether it’s branding, market presence, or order processing, your exhibitors depend on gaining exposure and securing new clients through your expo. E-vents offers several different lead retrieval methods which will give your exhibitors an increased return on their trade show dollars.
Lead retrieval features include:
- Instantaneous Capture of Sales Leads with a take-home USB flash drive and optional printout.
- Real-time Laptop-based Solution allows custom note-taking and real time editing of leads.
- Wireless Scanners give exhibitors more portability and eliminates the need for electric.
- Show Management Lead Analysis provides “hot-selling” opportunities for your staff.
Our experts can help you harness the power of this most effective marketing medium. Cut through the clutter and confusion and make sure your message gets seen. Our full array of email services include design, spam filter optimization, transmission, and campaign reporting.
Simplify the tedious portions of exhibitor management by using our online Exhibitor Management System (EMS). Vendors can view and download exhibitor service forms while being able to easily meet critical submission deadlines (logos, company descriptions, etc.) via automated reminders.
Our premier event travel agency can transform all aspects of your event’s housing. Travel services include hotel selection, contract negotiation, and agent-assisted bookings. We can even show you how to profit from your hotel reservations to increase overall event revenues.
Electronically track session attendance using state-of-the-art scanners. Our system allows you to easily handle large volumes of entrance and exit scans with minimal staff. Comprehensive reporting gives you precise time data for multiple uses including accreditation, scheduling/programming, exhibitor/sponsor marketing and overall event marketing.
E-vents can deliver you a quality of design and functionality that only comes with years of experience. Our large web portfolio includes high functioning, easy-to-use, effective event websites across numerous vertical markets. Add our customizable ASP solutions and real-time online surveys and we have all your web needs covered.